There are many ways we communicate. Our way of communicating is influenced by the situation we find ourselves in. Different circumstances therefore require a different form of communication. Factors that influence the way we communicate are presence, visibility, audibility, temporality, simultaneity, assessment and revision.
Presence
When the people communicating with each other are in the same room, there is also physical contact. The conversation partners can easily see and hear what the other is doing. They also always know that there can be no other people in the room. For example, you can never be sure about this when communicating via a medium (think of Skype). With methods other than face-to-face communication, you have less certainty about what the person on the other side says, does or hears and who else is in the room.
Visibility
In a face-to-face conversation, participants can understand each other, which is not possible with other ways of communicating. Of course, there is a way to communicate via a video call. But here it is not possible to see what the other is doing or what the other is looking at.
Audibility
When two people participate in a conversation that uses sound, such as over the telephone or in a face-to-face conversation, a lot becomes clear about what is being said. A lot can be clarified with intonation or the timing of sounds. This is something that is impossible in written media, although certain sounds are sometimes imitated. For example, when someone wants to emphasize that something is very boring, he or she can use ‘saaaaaaaaaaai’.
Temporality
Temporality: when one conversation partner receives the message from the other conversation partner at the moment it is produced. There is no time difference between sending and receiving (or at least a minimal time difference). This is true in many forms through a medium; think of email.
Concurrency
Concurrency allows call participants to simultaneously receive a message and send a message. This is the case, for example, with verbal and non-verbal communication. When one person is telling something and the other is laughing while it is being told, two messages are being sent at the same time.
Judgement
When you speak to someone, what is said passes quickly, and there is not much opportunity to evaluate the message. When you receive emails, letters or recorded messages, you have time to review them. The messages can be read or heard again (and sometimes by both parties), so there is a lot of opportunity to assess a message.
Revision
Some messages may need to be reviewed before being sent. When you have written messages, they can first be assessed by yourself or others. During a face-to-face conversation it is not possible to revise your message. If you want to improve things you have to make it public as an improvement. my view on